The Learning Experience Administrator is responsible for supporting the smooth administration and coordination of all non-teaching components of assigned courses for a given program or programs. This includes managing course materials, tracking and recording grades, and providing administrative assistance to ensure effective course delivery.

ESSENTIAL FUNCTIONS 

• Assist with setting up course materials (such as handouts, presentations, assignments, and exams). 
• Manage course digital resources prior to and throughout the term, including uploading materials to Canvas, releasing modules, assignments, quizzes, etc. in a timely manner, and updating due dates, setting up TEAMS for synchronous lectures, etc. in alignment with requirements stated in the course syllabus. 
• Verify appropriate roles are assigned in Canvas for each course (e.g. program director,) and update role assignments as needed or required to support course-related academic functions. 
• Ensure that all administrative records comply with institutional policies and privacy standards. 
• Set up ExamSoft logistics for exams; this may include tagging of exam questions as needed or directed by the program director. 
• Verify data transfer between integrated systems such as ExamSoft, Canvas, and other required educational technology resources. 
• Transfer assignment/grade information between non-integrated academic systems to the Canvas Gradebook (such as clinical hours completed from Trajecsys to Orbund (SIS)). 
• Ensure student grades are accurate and up to date in the Canvas Gradebook and the SIS, prior to the final week of the term. 
• Accurately track attendance, student participation, and other relevant metrics as directed. 
• Ensure timely entry of attendance. 
• Maintain accurate records of all student grades, assessments, and feedback. 
• Ensure timely entry of grades into the institution’s system. 
• Monitor course activity and student progress, including completion of asynchronous-class student discussion requirements, adaptive learning modules (such as MindTap, JB Learn), assignments, and assessments, etc. 
• Grade formative assessments or assignments such as quizzes, assignments, and exams providing feedback within the timeframes established by the institution using the evaluation or grading guidelines provided by the faculty. 
• Serve as the primary point of contact for student inquiries regarding course logistics and administrative concerns, responding to student questions related to clerical grade transfers, general course logistics, attendance, etc. (Content- or evaluation-specific questions are to be referred to the faculty member.) 
• Follow up with absent students after each class session, assigning make-up assignments as appropriate in alignment with institutional policies and academic direction, and documenting communication in alignment with institutional policies. 
• post notifications and reminders as necessary throughout the term (e.g. course-specific schedule changes, etc.). 
• Communicate any discrepancies or issues with grades or participation to the instructor as quickly as possible. 
• Communicate with faculty with observed student learning trends and knowledge gaps, absenteeism, concerns regarding
• academic integrity, and other information as soon as possible. 
• Notify faculty of content specific discussion posts review needs. 
• Notify faculty of students out of attendance for 7 days for fully distance (asynchronous) courses. 

WORK EXPERIENCE & EDUCATION REQUIREMENTS

• High school diploma required, associate degree or higher preferred. 
• Basic Life Support (BLS) or Advanced Cardiovascular Life Support (ACLS) certification required. 
• Minimum of 2 years of fulltime experience in Surgical Technology. 
• Prior teaching or training experience is highly desirable 

SKILL REQUIREMENTS 

Basic computer skills – experience with Microsoft (Word, Excel, Outlook) required; Knowledge of a Contract Management system;  Ability to achieve success individually and as part of a team in a highly structured and regulated work environment; Possesses  excellent verbal and written communication skills; Mature, positive and collaborative interpersonal skills; Persistence combined  with a positive attitude and approach to work and others – self-motivated work style; Commit to obtaining knowledge of the  institution, its program offerings and accreditation standards 

• Conduct the class in a professional manner, creating an effective learning environment for all students
• Know the policies in the Student and Faculty Handbooks
• Be prepared with all material before class begins
• Know the departmental policies involved in reporting/ repairing / maintaining equipment and see that these policies are carried through
• Be sure that students evaluate him/her at the end of the quarter, and that the evaluations are submitted to the Registrar without being viewed by the faculty member
• Submit information on graduating students when requested
• Assist the Financial Aid office when asked to send students to that office or sign proof of attendance.
• Keep accurate, written records on attendance, tests and work submitted by the students.
• Accurately record attendance on official rosters; submit rosters after every class meeting
• Attempt to contact absentee students after each class meeting.
• Submit Daily Absence sheets to the Registrar after each class meeting.
• Accurately record grades and grade breakdowns on official grade reports
• Make sure the classrooms are in good order at the end of the hour or day.  This includes erasing boards, turning off equipment, straightening chairs and tables, locking doors, turning off lights.
• Distribute the course syllabus on the first meeting of class; review with students; follow the course syllabus for the duration of the course.
• Attend Faculty meeting and In-Service programs at least once per quarter; actively pursue professional development opportunities; report all activities in Annual Faculty Dev Plan.
• Full time faculty members may teach up to 24 platform hours each week (no more than 3 preps) and perform administrative duties in the areas of Student Success, Student Persistence, Faculty Development, Externship Coordination or other areas as designated by Program chairs, Director of Education and Campus Directors to meet full time requirements. 

• Conduct the class in a professional manner, creating an effective learning environment for all students
• Know the policies in the Student and Faculty Handbooks
• Be prepared with all material before class begins
• Know the departmental policies involved in reporting/ repairing / maintaining equipment and see that these policies are carried through
• Be sure that students evaluate him/her at the end of the quarter, and that the evaluations are submitted to the Registrar without being viewed by the faculty member
• Submit information on graduating students when requested
• Assist the Financial Aid office when asked to send students to that office or sign proof of attendance.
• Keep accurate, written records on attendance, tests and work submitted by the students.
• Accurately record attendance on official rosters; submit rosters after every class meeting
• Attempt to contact absentee students after each class meeting.
• Submit Daily Absence sheets to the Registrar after each class meeting.
• Accurately record grades and grade breakdowns on official grade reports
• Make sure the classrooms are in good order at the end of the hour or day.  This includes erasing boards, turning off equipment, straightening chairs and tables, locking doors, turning off lights.
• Distribute the course syllabus on the first meeting of class; review with students; follow the course syllabus for the duration of the course.
• Attend Faculty meeting and In-Service programs at least once per quarter; actively pursue professional development opportunities; report all activities in Annual Faculty Dev Plan.
• Full time faculty members may teach up to 24 platform hours each week (no more than 3 preps) and perform administrative duties in the areas of Student Success, Student Persistence, Faculty Development, Externship Coordination or other areas as designated by Program chairs, Director of Education and Campus Directors to meet full time requirements. 

Brief:

The Center for Allied Health Education (CAHE) is seeking an Admissions Coordinator to support the Admissions Department with increasing lead volume and prospective student engagement. This role will focus heavily on lead follow-up, applicant communication, and guiding prospective students through the admissions process from initial inquiry through enrollment.

This position requires strong communication skills, professionalism, and the ability to build rapport with prospective students over the phone and through virtual meetings. Due to the nature of the role and admissions coverage needs, flexibility for late hours is required. Hybrid or remote arrangements may be considered for the right candidate.

Key Responsibilities:

• Conduct timely and consistent follow-up with prospective students and inbound leads.
• Serve as a primary point of contact for applicants via phone, email, and virtual meetings.
• Provide detailed information regarding CAHE programs, admissions requirements, and enrollment procedures.
• Schedule and conduct Microsoft Teams meetings with prospective students to review program details and answer questions.
• Maintain ongoing communication with applicants throughout the admissions process.
• Accurately document interactions and manage lead activity within internal systems.
• Collaborate with the Admissions team to support enrollment goals and improve applicant experience.
• Perform additional administrative and admissions-related tasks as needed.

Experience:

• Prior experience in admissions, recruiting, customer service, sales, or a student-facing role preferred.

Education:

• Some college coursework required; degree preferred.

Skillsets:

• Excellent verbal and written communication skills.
• Strong phone presence and interpersonal abilities.
• Comfortable conducting virtual meetings and presentations.
• Highly organized with strong follow-up and multitasking skills.
• Ability to work independently in a fast-paced environment.
• Flexible availability to accommodate evening or late-hour lead engagement.

• Student Account Management: Maintain accurate and up-to-date student financial records in compliance with institutional policies and regulations.
• Billing Assistance: Address billing inquiries, explain charges, and assist students and families in understanding their financial obligations.
• Payment Processing: Receive and process student payments, ensuring accuracy and timely application to accounts.
• Financial Counseling: Provide guidance on payment plans, scholarship disbursements, and financial aid options to help students make informed decisions.
• Communication: Correspond with students, parents, and relevant campus departments through email, phone, and in-person meetings to address concerns and provide support.
• Conflict Resolution: Handle student account disputes and billing discrepancies with diplomacy and professionalism.
• Data Entry and Reporting: Accurately input financial transactions into the system and generate reports as needed for internal and external stakeholders.
• Regulatory Compliance: Stay informed about relevant federal and state regulations pertaining to student accounts and financial transactions.
• Collaboration: Collaborate with colleagues in the finance, registrar, and financial aid offices to ensure seamless student services.
• Process Improvement: Contribute to the enhancement of student account processes and suggest improvements to streamline operations.

• Education: High school diploma required; degree in finance, accounting, or a related field preferred.
• Experience: Three (3) years of related work experience in finance, accounting, or a related field.

SKILL REQUIREMENTS

• Communication: Excellent verbal and written communication skills with an ability to explain complex financial matters clearly and concisely.
• Customer Service: Strong customer service orientation with a commitment to providing outstanding support to students and families.
• Attention to Detail: Meticulous attention to detail to ensure accurate record keeping and data entry.
• Problem-Solving: Effective problem-solving skills to address student inquiries and resolve issues in a timely manner.
• Organizational Skills: Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Technical Proficiency: Comfortable using computer applications and financial software such as QuickBooks, Microsoft Office, and Teams.
• Ethical Conduct: Uphold the highest ethical standards when handling sensitive financial information.
• Empathy: Display empathy and patience when interacting with students and families facing financial challenges.

• Deliver engaging lectures and instructional content covering cross-sectional anatomy of the human body.
• Teach students to identify normal anatomical structures, anatomical relationships, and landmarks using diagnostic medical imaging.
• Integrate clinical applications and common pathological findings into classroom instruction to reinforce diagnostic concepts.
• Develop and administer examinations, quizzes, practical assessments, and other evaluation methods to measure student learning outcomes.
• Maintain accurate student attendance, grades, and academic records in accordance with institutional policies.
• Provide timely feedback, academic guidance, and support to promote student success.
• Hold regular office hours and respond to student questions in a professional and timely manner.
• Facilitate laboratory sessions, image review activities, and other instructional experiences as assigned.
• Utilize the institution's Learning Management System (LMS) and instructional technology to support classroom and online learning.
• Participate in curriculum development, course revisions, faculty meetings, accreditation activities, and other departmental initiatives.
• Maintain current knowledge of developments in anatomy, medical imaging, radiologic sciences, sonography, and educational best practices.
• Foster a professional, respectful, and inclusive learning environment that encourages student engagement and success.

• Master's degree in Anatomy, Biology, Radiologic Sciences, Medical Imaging, Sonography, or a closely related health science field required.

• Minimum of two years of successful teaching experience in higher education, vocational education, or a clinical training environment preferred.
• Experience teaching anatomy, cross-sectional anatomy, medical imaging, radiography, or sonography courses is strongly preferred.

• ARRT certification in Radiography or ARDMS credentials preferred.
• Demonstrated knowledge of cross-sectional anatomy and its application across diagnostic medical imaging modalities.
• Experience using Learning Management Systems and delivering instruction in both in-person and online learning environments.

• Comprehensive knowledge of human anatomy and diagnostic medical imaging.
• Strong understanding of normal anatomy, anatomical variants, and common pathological findings.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to explain complex anatomical concepts in a clear and engaging manner.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with educational technology, presentation software, and Learning Management Systems.
• Commitment to student achievement, academic excellence, and fostering an inclusive learning environment.

• Deliver high-quality instruction to students in the radiography program, covering a range of topics in Sonography.
• Create engaging lesson plans, course materials, and assessments to ensure effective learning outcomes.
• Provide hands-on training in scanning procedures and techniques.
• Foster a supportive and inclusive learning environment that encourages student participation and success.
• Monitor and evaluate student progress, providing feedback and support to help them achieve their educational goals.
• Stay current with industry trends, technology advancements, and updates in radiologic science to ensure the curriculum remains relevant and up-to-date.
• Collaborate with other faculty members to maintain program quality and accreditation standards.

Requirements:

• Two (2) years of full-time practical occupational experience in the field of Diagnostic Medical Sonography
• Bachelor's Required
• Diagnostic Medical Sonography Program Certificate required
• Current ARDMS registration in specialty required;
• BPSS Teacher license preferred

Job Description: Radiography Instructor
We are seeking a skilled and enthusiastic Radiography Instructor to join our team in Brooklyn, NY. In this role, you will be instrumental in preparing the next generation of radiologic technologists by sharing your expertise and passion for the field. Your contributions will help shape students’ futures, guiding them toward achieving their educational and career aspirations.

Key Responsibilities:

• Provide engaging, high-quality instruction across a variety of radiologic technology topics.
• Develop and implement lesson plans, course materials, and assessments designed to achieve effective learning outcomes.
• Deliver hands-on training in radiographic procedures and techniques, emphasizing positioning and radiation safety.
• Create an inclusive and supportive learning atmosphere that promotes student engagement and success.
• Assess and monitor student progress, offering constructive feedback and additional support as needed.
• Stay updated on industry advancements, trends, and new technologies to ensure curriculum relevance.
• Collaborate with faculty to uphold program quality and meet accreditation standards.

Qualifications:

• Bachelor’s degree in Radiologic Technology or a related field (Master’s degree preferred).
• Current ARRT (American Registry of Radiologic Technologists) certification and New York State licensure as a Radiologic Technologist.
• At least 3 years of clinical experience as a radiologic technologist.
• Prior teaching or instructional experience is highly desirable.
• Strong communication and interpersonal skills.
• A genuine passion for educating and mentoring aspiring radiography professionals.

Join us at the Center for Allied Health Education, where your expertise will inspire the next wave of healthcare professionals!

• Deliver high-quality instruction to students in the Sonography program, covering a range of topics in Sonography.
• Provide hands-on training in scanning procedures and techniques.
• Foster a supportive and inclusive learning environment that encourages student participation and success.
• Monitor and evaluate student progress, providing feedback and support to help them achieve their educational goals.
• Stay current with industry trends, technology advancements, and updates in Sonography to ensure the curriculum remains relevant and up-to-date.
• Collaborate with other faculty members to maintain program quality and accreditation standards.

Requirements:

• Two (2) years of full-time practical occupational experience in the field of Diagnostic Medical Sonography
• Bachelor's preferred
• Diagnostic Medical Sonography Program Certificate required
• Current ARDMS registration in specialty required;
• BPSS Teacher license preferred

The role of the Assistant Clinical Coordinator is to assist in the administration of the educational program in Radiography particularly in the areas of clinical rotations, attendance tracking, and reviewing: surgical case counts, evaluations, and assignments.

Essential Functions:

•  Supervise faculty & students in clinical applications. 
• Routinely reviews each student’s clinical performance to assure adequate progress toward attainment of all required clinical competencies.
• Be familiar with and adhere to school policies and procedures. 
• Assists in defining criteria, establishing procedures and related materials for clinical competencies. 
• Accurately record and maintain attendance and grades following CAHE’s policy and within the system(s) of record. 
• Communicate with the Program Director, providing progress updates on student performance as per the institutions policies and procedures. 
• Responsible for the supervision and training of clinical instructors and preceptors. 
• Maintain an updated ABHES Faculty File Data Sheet including additional academic credentials earned and a record of Inservice and professional development completed annually in alignment with Faculty workload policies, faculty provide instruction for courses and complete administrative duties as assigned by the Program Director, Campus Director, or Director of Academic Affairs. Courses may be didactic/lecture, lab, and or clinicals and may be delivered on campus, via blended modality or online. 
• Assist with the recruitment of students. 
• Ensure program compliance with regulatory agencies. 
• Ensures continued program accreditation. 
• Research and recommend appropriate agencies that would meet the identified educational requirements for clinical experiences for the students. 
• Responsible for coordinating and scheduling new clinical faculty orientation. 
• Adheres to and ensures clinical affiliate deadlines are met for required clinical documentation. 
• Other duties as assigned. 

As part of your role, you may be eligible for reimbursement when traveling between campuses or clinical sites for approved work-related purposes. Please refer to the company handbook for more information. 

Experience, Education & Skill Requirements

• Bachelors Degree required
• Accredited Radiography Program Certificate required
• Significant experience in Radiography education.
• Strong understanding of accreditation standards and processes.
• Excellent communication, leadership, and interpersonal skills.
• Commitment to fostering a diverse and inclusive learning environment.

• Coordinate employee orientation and onboarding programs to ensure a successful transition for new hires.
• Manage employee performance evaluation processes and provide guidance to managers on performance management best practices.
• Administer employee benefits programs, including health insurance, paid time off, and leave administration.
• Ensure compliance with all applicable federal, state, and local employment laws, as well as accrediting and regulatory agency requirements.
• Conduct workplace investigations, maintain confidential employee records, and represent the organization during employment-related proceedings when necessary.
• Develop, implement, and maintain HR policies, procedures, and best practices.
• Maintain accurate and up-to-date employee records and HR information systems.
• Ensure all employee files contain the required documentation to meet accreditation and regulatory standards.
• Coordinate organizational in-service training and professional development initiatives.
• Analyze recruiting, retention, and employee relations trends and recommend process improvements.
• Perform other duties and special projects as assigned.

• Minimum of five (5) years of progressive human resources experience, including management or supervisory responsibilities.

• Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Master's degree preferred.
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred.

• Strong leadership and people management skills
• Knowledge of federal, state, and employment law compliance
• Talent acquisition and employee relations expertise
• Performance management and organizational development
• Excellent communication and interpersonal skills
• Strong organizational and project management abilities
• Proficiency with HRIS systems and Microsoft Office Suite
• Ability to maintain confidentiality and exercise sound judgment

• Deliver high-quality instruction to students in the radiography program, covering a range of topics in Sonography.
• Create engaging lesson plans, course materials, and assessments to ensure effective learning outcomes.
• Provide hands-on training in scanning procedures and techniques.
• Foster a supportive and inclusive learning environment that encourages student participation and success.
• Monitor and evaluate student progress, providing feedback and support to help them achieve their educational goals.
• Stay current with industry trends, technology advancements, and updates in radiologic science to ensure the curriculum remains relevant and up-to-date.
• Collaborate with other faculty members to maintain program quality and accreditation standards.

Requirements:

• Two (2) years of full-time practical occupational experience in the field of Diagnostic Medical Sonography
• Bachelor's Required
• Diagnostic Medical Sonography Program Certificate required
• Current ARDMS registration in specialty required;
• BPSS Teacher license preferred

The Director of Clinical Education provides strategic leadership and operational oversight for clinical education across allied health and imaging science programs. This role supervises Clinical Coordinators, standardizes policies and workflows, ensures compliance, and serves as the primary liaison with affiliated hospitals and internal stakeholders. The position is hybrid, based in Brooklyn, NY, with remote flexibility and local travel.

Essential Functions:

• Supervise and mentor Clinical Coordinators across multiple programs.
• Develop and implement standardized policies, processes, workflows, and documentation standards.
• Standardize software utilization practices across programs.
• Monitor medical clearance for first- and second-year students.
• Create and maintain a centralized database of affiliate site clearance requirements.
• Serve as the primary liaison with Employee Health/Volunteer Services at affiliated hospitals.
• Assist with onboarding and implementation of new clinical affiliate sites.
• Evaluate site viability and ongoing appropriateness for student placements.
• Collaborate with Program Directors and other key stakeholders to ensure clinical experience requirements are met in alignment with institutional, program, and accreditation standards.
• Collaborate with Business Development and Contracts teams to prioritize acquisition of new sites in high-demand specializations.
• Work with Program Directors and Compliance teams to ensure accreditation portals and program-specific requirements remain current.
• Collaborate with academic leadership on the design, implementation, and oversight of systematic assessment and evaluation processes for clinical education experiences in support of ongoing programmatic improvement.

Requirements:

• Ability to manage multiple priorities and meet deadlines.
• Strong leadership and supervisory skills.
• Excellent communication and customer service orientation.
• Knowledge of compliance standards and clinical education processes.

Education Requirements: 

• Master’s degree or higher. Any degree or certification in a healthcare-related field required.

Skills Requirements:

• Extensive hospital experience, ideally in a clinical role.
• Minimum 3–5 years in a supervisory or leadership position.
• Project management experience preferred.
• Strong organizational and workflow development skills.